Administrative & Finance OfficerVacancy-Job Ref: ACLBILO/2810/202163

Administrative & Finance OfficerVacancy-Job Ref: ACLBILO/2810/202163
Beirut (Lebanon)
Job Description
Under article 4.2, paragraph (e) of the Staff Regulations, the filling of vacancies in technical cooperation projects does not fall under Annex I of the Staff Regulations and is made by direct selection by the Director-General.
In order to support the best informed process in the filling of the above-mentioned vacancy by direct selection, the ILO invites interested candidates to submit their application online by the above date.
The ILO values diversity among its staff and welcomes applications from qualified female candidates. We also encourage applicants with disabilities. If you are unable to complete our online application form due to a disability.
Technical cooperation appointments are not expected to lead to a career in the ILO and they do not carry any expectation of renewal or conversion to any other type of appointment in the Organization. A one-year fixed-term contract will be given. Extensions of technical cooperation contracts are subject to various elements including the following: availability of funds, continuing need of the functions and satisfactory conduct and performance.
Introduction
In response to the considerable challenges facing FDPs and host communities, a new partnership initiative titled: ‘PROSPECTS’ Partnership for improving Prospects for host communities and forcibly displaced persons, was launched by the Government of the Netherlands, that brings together the International Finance Corporation (IFC), the International Labour Organization (ILO), the UN Refugee Agency (UNHCR), the UN Children’s Fund (UNICEF) and the World Bank. Through the PROSPECTS partnership, the five partner agencies aim to leverage their comparative advantages and areas of expertise to programme complementary and interdependent interventions that address education and skills, employment and protection challenges. The partnership spans eight countries, namely Egypt, Ethiopia, Iraq, Jordan, Kenya, Lebanon, Sudan, and Uganda and covers the period 2019-2023.
Within the framework of the PROSPECTS partnership in Lebanon, ILO’s focus is on enhancing resilience of the country’s crisis- distressed labour market and creating better livelihoods for both Lebanese host communities and Syrian refugees. It is doing so by promoting the development of market relevant skills, enhancing employment placement services and labour market governance, strengthening social protection schemes and promoting micro, small and medium sized enterprises (MSMEs) as well as sectors, including the agriculture and agro-food with potential for decent job creation.
Reporting lines:
The Administrative and Finance Officer will directly report to the PROSPECTS Regional Chief Technical Adviser. The incumbent will provide support to the entire PROSPECTS Lebanon team.
Description of Duties
The Administrative and Finance for PROPSECTS Lebanon will perform the following duties:
1. Monitor progress of the project and activities by reviewing, verifying and analysing work-plans, progress reports, final reports and other data for clarity, consistency and completeness. Provide regular project financial delivery reports to support informed decision-making and propose corrective action. Provide inputs to project progress reports at the country and global levels to be submitted to the donor.
2. Assist in the programming and control of project resources, prepare budget estimates and budgets and expenditure forecasts by analyzing and monitoring situation of resources as compared to planned activities and budget allocations; and making recommendations to CTA for remedial action, when required.
3. Follow-up with relevant departments at headquarters and regional office, executing agencies, government offices, constituents, implementing partners, and other organizations to expedite implementation and meet delivery targets.
4. Review project procurement requests against applicable standards and submit for clearance. Prepare standard solicitation documents. Provide administrative support to bidding processes. Prepare for approval purchase orders within delegated authority.
5. Keep abreast of changes to applicable standards, best practices and technologies in administrative and finance related issues. Share knowledge and provide guidance to project staff.
6. Brief ILO specialists, project experts, associate experts and visiting officials and provide relevant information on PROSPECTS.
7. Draft in, or translate into, local language(s) news releases, official correspondence, statements and speeches and other public information material.
8. Undertake missions to project sites, normally accompanying other officials.
9. Perform other relevant duties as required by the supervisor.
Required qualifications
Education
University degree (Bachelor’s or equivalent) in a field relevant to the job.
Experience
Minimum of two years of professional work experience in administrative, finance or accounting. Similar experience with the United Nations Common System or an international organization is highly desirable. Practical experience on standard office software packages, email and automated information management system required by the work unit (e.g. WORD, EXCEL, PowerPoint). Experience of dealing with confidential matters with discretion.
Languages
Excellent knowledge of written and spoken English and Arabic
Competencies
Good knowledge of financial and accounting principles and concepts.
Good knowledge of international accounting standards such as International Public Sector Accounting Standards (IPSAS) or other international or national accounting standards.
Knowledge of methods and techniques for designing and assessing quality and efficiency of process execution.
Good knowledge of PC software (including word processor, spreadsheet and presentation software) such as Microsoft Office.
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