Procurement Associate G6 Vacancy-Job Ref: ACLBWFP/3110/202640

Procurement Associate G6 Vacancy-Job Ref: ACLBWFP/3110/202640

Beirut (Lebanon)

Job Description
The World Food Programme is the world’s largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity, for people recovering from conflict, disasters and the impact of extreme weather shocks.

At WFP, people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse, committed, skilled, and high performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP’s values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves.

WHY JOIN WFP?

WFP is a 2020 Nobel Peace Prize Laureate.
WFP offers a highly inclusive, diverse, and multicultural working environment.
WFP invests in the personal & professional development of its employees through a range of training, accreditation, coaching, mentorship, and other programs as well as through internal mobility opportunities.

A career path in WFP provides an exciting opportunity to work across the various country, regional and global offices around the world, and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe.

WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.

WFP is dedicated to fostering diversity, equity, and inclusion. Our recruitment process is inclusively crafted to welcome candidates of all backgrounds, celebrating diversity and ensuring a respectful environment for all. We aim for an accessible and fair recruitment journey.

Organizational Background:

Assisting more than 115.5 million people in 120 + countries each year, the World Food Program (WFP) is the leading humanitarian organization saving lives and changing lives, delivering food assistance in emergencies, and helping individuals and communities find life-changing solutions to the multiple challenges they face in building better futures.

In conflict situations, we bring relief to exhausted populations and use food assistance to build pathways to peace and stability – work for which WFP was awarded the Nobel Peace Prize in 2020.

WFP Lebanon provides cash assistance to Syrian refugees and in-kind assistance to vulnerable Lebanese, while supporting the Government in strengthening social safety nets. WFP supports resilience-building activities, and its school meals programme improves nutrition and school attendance. Since October 2023, WFP has provided food and cash assistance to people affected by the conflict and has scaled up its food assistance including the distribution of daily meals following the recent escalation.

Job Purpose:

The role provides coordination, administrative services, and research support for procurement activities, ensuring the efficient and effective delivery of procurement services. It coordinates and oversees procurement support activities, ensuring the timely, compliant, and cost-effective acquisition of goods and services in support of WFP operations. It contributes to procurement planning, sourcing processes, contract management, market analysis, supplier relationship management, and process improvement initiatives while providing technical guidance and supervision to procurement support staff.

Key Responsibilities (not all-inclusive, nor exhaustive):

Within delegated authority and under the direct supervision of the head of procurement, the incumbent will be responsible for the following duties:

1. Provide operational coordination and administrative services, to support procurement projects and activities, following standard processes and contributing to the effective procurement of goods and services.

2. Identify and recommend potential suppliers and compile data/documents to support the selection of suppliers, ensuring standard processes are followed.

3. Review, record and prioritise purchasing requests, and provide support to requisitioners, in order to support the procurement of appropriate goods and services, at lowest cost to WFP.

4. Contribute to negotiations with new suppliers on terms and conditions of orders, alongside a senior officer, in order to obtain the best terms and lowest costs for WFP.

5. Prepare Purchase Orders, contracts and any supporting documentation for approval by the appropriate stakeholder, and approve purchases within delegated authority, to enable the swift purchase of goods and services.

6. Resolve issues related to delivered goods, using initiative, liaising with all parti es and following standard processes, to ensure timely and accurate resolution of problems.

7. Research, collect and analyse data in order to produce reports to enable informed decision-making by Procurement Officers, and consistency of information presented to stakeholders.

8. Manage updates and further develop databases and records, to ensure information is accurate, organised, and available for others to access, and supports reporting requirements.

9. Maintain relationships with internal counterparts, to support the alignment of procurement activities with wider programmes and ensure a coherent approach to meeting food assistance needs.

10. Supervise the work of support staff, providing practical advice and guidance, to ensure individual and team objectives are delivered to agreed standards and deadlines.

11. Follow standard emergency preparedness practices to support WFP to quickly respond and deploy food and needed resources to affected areas at the onset of the crisis.

12. Perform other related duties, as required.

STANDARD MINIMUM ACADEMIC QUALIFICATIONS:

Education: Completion of secondary school education. University degree in the field of Supply chain or business management or finance is a plus.

Experience: At least five (6) years of progressively responsible experience in procurement or supply chain.

Language: Fluency in both oral and written communication in English and Arabic. Knowledge of French language is an added advantage.

Required Experiences for entry into the role:

Experience conducting supplier research and coordinating with retailers, wholesalers and traders (including supplier identification, due diligence, assessment of supplier capabilities, etc…)
Experience conducting procurement related analysis (example: spend analysis, market analysis, benchmarking, cost saving, contract utilization, etc…)
Experience in developing and presenting procurement reports.( example: market assessment report, KPI tracking, management briefing, etc…)

Experience in tendering and contracting processes including preparation of solicitation documents, bid evaluation and contract drafting.
Experience in vendor management, supplier onboarding, performance monitoring, maintenance of vendor database.
Experience in managing procurement-related systems, ensuring data accuracy, compliance, and timely reporting. Experience managing procurement activities in accordance with ethics, compliance, governance, and anti-fraud principles.

Knowledge of food and non-food (goods and services) procurement processes, including competitive bidding procedures, transparency and accountability requirements, value-for-money principles and donor compliance requirements
Strong negotiation, communication, and presentation skills, with demonstrated ability to negotiate pricing, delivery terms, and contract

Desired Skills and Knowledge

Demonstrated knowledge of procurement processes and linkages with other operations (e.g., logistics)
Demonstrated familiarity with locally purchased commodities/goods/services.

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